Everything you need to prepare so your automations run reliably and under your full control — n8n instance, API keys, webhooks, and data storage.
Workflows that replace hours of manual work: email parsing, data routing, lead enrichment, multi-channel publishing, tool sync, smart notifications, AI agents.
Form submitted → enrichment via Apollo/Hunter → CRM record creation → scoring → real-time sales alert.
Incoming email → AI classification → drafted reply → human escalation if complex → archiving with tags.
1 piece of content in Notion → platform-specific formatting → publish to LinkedIn / X / Facebook / blog with optimized images per platform.
Data aggregation (Stripe + GA4 + HubSpot) → weekly PDF report → sent to stakeholders.
Two options. I strongly recommend the first unless you have specific constraints.
Official hosting by the n8n team. You pay, you focus on the business.
You host the n8n instance on your own infrastructure.
Depending on your workflows, some accounts are mandatory, others optional. I'll tell you exactly which ones after analyzing your needs.
Instance running your workflows. I recommend n8n Cloud (see p. 02).
To store data your workflows produce (leads, logs, intermediate states). Options: Supabase, Airtable, Google Sheets, Notion. I help you choose based on the case.
If your workflows send or read emails: Google Workspace, Microsoft 365, Zoho Mail, or Resend (transactional only). I use whichever system you already have — no migration needed.
For every tool your workflows will control, you generate an API key from your account. I provide the exact procedure for each.
A webhook = URL provided by n8n, pasted into the config of the tool that triggers the workflow (e.g. new Typeform lead, new Stripe payment, new Slack message). The source service automatically pushes data to n8n when the event happens.
If your workflows use AI (classification, writing, extraction, RAG). Account to create, API key to generate, monthly cap to set to avoid overspending.
If your workflows use a Supabase Free DB, it pauses after 7 days of inactivity. A free cron pings the health URL every 3–5 days to keep it active. Not needed with Supabase Pro or another DB.
Clear split. You provide access and business logic; I design and implement the workflows.
Principle: the API keys you generate give me access to your accounts. Use keys with the minimum permissions needed, and revoke them if you remove my access.
Storage: all keys are stored encrypted inside n8n, never in code or Git. At delivery, you keep full control of credentials.
Audit: every service (Stripe, Google, etc.) lets you view active access and revoke it anytime from their console.
Handover flow and typical recurring costs.
Real-world testing — each workflow runs 7 to 14 days with your real data to catch edge cases.
Documentation — a PDF per workflow: diagram, inputs/outputs, business rules, debug procedure, service contacts.
Training (1 h) — video call to learn how to read executions, re-run a workflow, change a threshold or add a recipient.
Ownership transfer — you already own the n8n instance and tool accounts. I remove my access or keep it for maintenance (your call).
Warranty — 30 days of bug fixes included after delivery for anything within the agreed scope.
Maintenance (optional) — monthly retainer to monitor executions, fix bugs from third-party API changes, add small iterations.
2,500 executions / month. Smooth scaling if your usage grows.
Supabase Free to start, Pro ($25/month) for serious production.
Most are free. Some have quotas (e.g. OpenAI pay-as-you-go, WhatsApp Business per message).
Usage-based billing. Example: GPT-4o-mini ≈ $0.15 / 1M input tokens. Set a monthly cap in the console.